2024-12-22 2024-12-22 , online online, 1,390 € zzgl. MwSt. Dr. Oana Cristea https://www.forum-institut.de/seminar/25038001-closure-of-2014-2020-operational-programmes/referenten/25/25_03/25038001-closure-operational-programmes_cristea-oana.jpg Closure of 2014 - 2020 Operational Programmes

Optimizing the closure of operational programs can often feel like a daunting and arduous task. Allow us to simplify your workload.

Topics
  • Submission and contents of Closure documents
  • Financial management in the light of Closure
  • Indicators and performance framework
  • Audit methodology and practice
  • Irregularities in the light of Closure
  • Durability vs. Sustainability vs. Functionality


Who should attend
  • professionals from Audit, Certifying, and Managing authorities as well as Intermediate bodies, joint secretariats, whether they are national, regional or local authorities; and from other public bodies of EU Member States (and associated countries).

  • stakeholders, such as beneficiaries of EU funded projects, i.e.: private and public companies, associations, research institutes, employers’ associations, consultants, NGOs, public and private banks, international, national and local associations and networks, consultants
Aims and objectives
The closure of the 2014-2020 Operational Programmes is a comprehensive process that involves finalising all aspects of the EU-funded projects and ensuring they are completed in accordance with EU regulations. This process ensures accountability, transparency, and the proper documentation of outcomes and lessons learned, setting the stage for future funding cycles and programs.

The closure process presents many challenges, such as managing complex projects across sectors and/or regions, producing accurate and comprehensive final reports and documentation, and coordinating with all stakeholders.

Our seminar aims to prepare attendees for a smooth closure process of operational programmes by providing essential knowledge and hands-on guidance in financial management, control, and audit. After this seminar, you will be able to identify the main issues in the Closure process and submit the documents in compliance with the EU regulations and guidelines.
Your benefit

  • Practical insights for an effective closure process
  • Receive expert guidance for your everyday challenges
  • Exchange best practices with colleagues across the EU

25038001 Closure Operational Programmes

Closure of 2014 - 2020 Operational Programmes

Benefits
  • First-hand expertise
  • The essentials in two days
  • Our events are ISO certified

Webcode 25038001

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Termin

05-06/03/2025

05-06/03/2025

Zeitraum

5 - 6 March 2025: 9 am - 5 pm

5 - 6 March 2025: 9 am - 5 pm
Veranstaltungsort

online

online

Gebühr
Your contact

Dr. Viola Prifti
Conference Manager

+49 6221 500-660
v.prifti@forum-institut.de

Details

Optimizing the closure of operational programs can often feel like a daunting and arduous task. Allow us to simplify your workload.

Topics

  • Submission and contents of Closure documents
  • Financial management in the light of Closure
  • Indicators and performance framework
  • Audit methodology and practice
  • Irregularities in the light of Closure
  • Durability vs. Sustainability vs. Functionality


Who should attend
  • professionals from Audit, Certifying, and Managing authorities as well as Intermediate bodies, joint secretariats, whether they are national, regional or local authorities; and from other public bodies of EU Member States (and associated countries).

  • stakeholders, such as beneficiaries of EU funded projects, i.e.: private and public companies, associations, research institutes, employers’ associations, consultants, NGOs, public and private banks, international, national and local associations and networks, consultants

Aims and objectives

The closure of the 2014-2020 Operational Programmes is a comprehensive process that involves finalising all aspects of the EU-funded projects and ensuring they are completed in accordance with EU regulations. This process ensures accountability, transparency, and the proper documentation of outcomes and lessons learned, setting the stage for future funding cycles and programs.

The closure process presents many challenges, such as managing complex projects across sectors and/or regions, producing accurate and comprehensive final reports and documentation, and coordinating with all stakeholders.

Our seminar aims to prepare attendees for a smooth closure process of operational programmes by providing essential knowledge and hands-on guidance in financial management, control, and audit. After this seminar, you will be able to identify the main issues in the Closure process and submit the documents in compliance with the EU regulations and guidelines.

Your benefit

  • Practical insights for an effective closure process
  • Receive expert guidance for your everyday challenges
  • Exchange best practices with colleagues across the EU

Detailed programme

5 - 6 March 2025: 9 am - 5 pm

09:00 - 09:30 Welcome note and introduction of the participants


09:30 - 10:15

Dr. Oana Cristea

Planning for closure: documents usually approved by MC with roles and responsibilities
  • Closure strategy & necessary closure documents
  • Roles and responsabilities of programme bodies in closure preparation and document approval
  • Roadmap of the process and inherent risks

10:15 - 10:30 Q&A - Time to ask questions and seek expert guidance


10:30 - 11:00 Coffee break


11:00 - 11:45

Dr. Oana Cristea

Indicators and performance framework at closure
  • Review for performance framework
  • Methods for assessing achievements against planned targets
  • Adjustments needed for achieving the planned targets

11:45 - 12:00 Q&A - Time to ask questions and seek expert guidance


12:00 - 13:00 Lunch


13:00 - 13:45

Dr. Oana Cristea

Phased, non-functioning projects and non-finalized projects
  • Criteria for categorizing projects as phased, non-functioning, or non-finalized and steps for each category.
  • Handling of phased/ non-functioning/ non-finalized projects
  • Strategies for mitigating risks associated with these types of projects

13:45 - 14:00 Q&A - Time to ask questions and seek expert guidance


14:00 - 14:45

Dr. Oana Cristea

Programme Evaluation and Impact assessment - fed into the Closure documents/ final implementation report
  • Strategy for Action Plan implementation (follow-up from Programme evaluation exercise)
  • Role of impact assessment in demonstrating programme achievements and effectiveness
  • Methodology for evaluation findings contributing to the final implementation report and recommendations for future programmes.

14:45 - 15:00 Q&A - Time to ask questions and seek expert guidance


15:00 - 15:30 Coffee break


15:30 - 16:15

Dr. Oana Cristea

Final Evaluation report & the communication of the results to the citizens
  • Structure of the final evaluation report, focusing on key achievements, challenges, and lessons learned.
  • Tools and channels for sharing findings with citizens, increase transparency and information accessibility when communicating results
  • Strategic communication as a tool - results boosts trust in EU-funded programmes and demonstrates accountability

16:15 - 16:30 Q&A - Time to ask questions and seek expert guidance


16:30 - 17:00

Closing remarks
  • Summary of key learnings
  • Feedback

09:30 - 10:15

Marina Mandac

General principles and preparation for Closure

10:15 - 10:30 Q&A - Time to ask questions and seek expert guidance


10:30 - 11:15

Nikola Radic

Financial management in the light of Closure
  • Dealing with Indicators

11:15 - 11:30 Coffee break


11:30 - 12:15

Marina Mandac

Audit methodology and practice
  • Reporting after project implementation
  • Thematic system audit of project closure and dissemination of project results
  • Sustainability checks

12:15 - 12:30 Q&A - Time to ask questions and seek expert guidance


12:30 - 13:30 Lunch break


13:30 - 14:00

Marina Mandac

Overall introduction to concepts of: Durability vs. Sustainability vs. Functionality of the Project

14:00 - 14:45

Nikola Radic

Phasing of operations, non-functioning operations
  • Closure of financial instruments

14:45 - 15:00 Coffee break


15:00 - 15:45

Nikola Radic

Irregularities in the light of Closure
  • Operations affected by legal procedures

15:45 - 16:30

Marina Mandac

Submission and contents of Closure documents

16:30 - 17:00 Q&A - Time to ask questions and seek expert guidance


17:00 End of the seminar


More information

What does it mean to be an EU Funds auditor? Insider insights with Marina Mandac

https://youtu.be/wECVmoe41LM

Auditing EU Funds is not an easy task. It requires not only an understanding of how the funds work but also comprehensive skills to detect irregularities and collaborate effectively with various stakeholders. In the above video, we had an informal discussion with Ms. Marina Mandac, Head of Department for Methodology, Service for Support to Audit Processes, Sector for Management of Horizontal Processes, Agency for the Audit of EU Programmes Implementation System (ARPA) in Croatia to learn more about auditors’ work and their relevance for EU Funds.

In the video, you will hear about relevant issues such as:

  • What does it mean to be an auditor
  • On the spot checks – an essential part of audit work
  • Recommendations for improvement
  • Audit of a system vs audit of a project
  • Financial tracking: how much money is spent for a project/priority/programme
  • Direct contact with applicants, who are happy about funding opportunities, but complain about bureaucracy and controls.
  • Challenges with the Do No Significant Harm principle.
  • Variety of project fundeded
  • Twinning projects/collaborations with other countries/knowledge sharing
  • Auditing – prevention role
  • Characteristics of an auditor

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  • Other services and apps such as Padlet and Mentimeter available directly on the platform
  • The perfect marriage of teaching methods and technology
  • High level of interactivity with plenty of opportunity for questions
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  • Free technical pre-meeting to start off your training on the right foot

Free pre-meeting and technology check

You can attend one of our pre-meetings and explore our Learning Space free of charge. Registration is not required. You can find available dates for a pre-meeting in your customer portal. Click the green ‘Participate’ button in the pre-meeting in the customer portal and you will be redirected to the Learning Space.

The pre-meeting gives you the opportunity to explore our Learning Space and to familiarise yourself with the technology to start off your online training on the right foot. This is a non-binding offer for all our customers and not a prerequisite for participation. If a pre-meeting date does not suit you but you would still like a technology check, please contact us.

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